1/7/2024 0 Comments Take the minutesAnd then at the most distant point, it takes 507 seconds for sunlight to make the journey.īut the story of light gets even more interesting, when you think about the journey light needs to make inside the Sun. At its closest point, sunlight only takes 490 seconds to reach Earth. Remember, the Earth follows an elliptical orbit around the Sun, ranging from 147 million to 152 million km. Divide these and you get 500 seconds, or 8 minutes and 20 seconds. Light moves at 300,000 kilometers/second. We orbit the Sun at a distance of about 150 million km. Apart from distribution, the minutes are also saved for future reference.Here's the math. The meeting minutes are then shared with the group participants. After the meeting, the recorder reviews the minutes and makes edits where necessary. The minutes of the meeting can be recorded manually or on an electronic device such as a laptop or iPad. For example, effective minutes can state the approaches that were proposed to solve a particular problem and the main reason why members choose one method over the other. Meeting minutes are important because they are used to document the key issues raised during a meeting. Most companies store their minutes online – either in Google Docs or OneDrive. ![]() The recorder is also supposed to save a copy of the meeting minutes for future reference. Considering that minutes and other types of documents can entail a lot of paperwork, it may be preferable to use a paperless sharing approach.įor example, if the minutes recorder was documenting the minutes using Microsoft Word, which does not offer online sharing, then they might consider using Google docs, which offers a way of sharing documents online with other users. They can be shared online or through the cloud. Once the secretary completes writing the minutes, he’s supposed to share them with the group members. Revise the minutes and ensure they’re brief but clear.Also, check to see that all verdicts, activities, and motions were clearly recorded. This might include adding extra information or clarifying some of the issues raised. Review the outline that had been created earlier and make adjustments where necessary.This way, everything that took place in the meeting is still fresh in your mind. Once the meeting ends, don’t take too long to write the minutes.When the meeting ends, the individual tasked with writing minutes should get all the resources he needs to write up the minutes in a clear, presentable way. Decisions made regarding each item on the agenda, such as:.Acceptance of, or amendments made to, the previous meeting’s minutes.Names of attendees, as well as absent participants.A group may be using a specific format to record notes but, overall, the minutes of a meeting typically include the following details: What to Include in Meeting Minutesīefore recording any details, a designated minutes recorder should familiarize themselves with the type of information that they should record. For example, if the meeting will involve proposing motions, the designated member should inquire as to whether he should include the names of those proposing motions and those seconding. Therefore, the individual should approach the chair of the committee and ask what their role in the meeting will be. When an individual is chosen as the minutes recorder, it’s important for them to know what is expected of them. Documents that may be handed out as the meeting progresses, such as copies of a list of proposals to be voted on.Names of all the members present – includes guests and speakers.In addition, the agenda also includes other details, which need to be incorporated in the minutes. The meeting agenda will serve as a guide for how to take notes and prepare the minutes. If it’s not possible for the chair and secretary to meet and come up with a draft, then it’s up to the secretary to get a copy of the agenda before the meeting starts. For example, the person recording minutes could work with the chair to draft a document that will serve as an agenda and provide the format for the meeting. That said, the chairperson and the secretary or minutes-recorder should work together to determine the agenda of the meeting beforehand. If a meeting is well-planned in advance, taking minutes will be a lot easier. Filing or storage of minutes for referencing in the future.There are five main steps involved in recording the minutes of a meeting. Steps Involved in Recording Meeting Minutes Their task is to provide an accurate record of what transpired during the meeting. The minutes of a meeting are usually taken by a designated member of the group. They highlight the key issues that are discussed, motions proposed or voted on, and activities to be undertaken. Meeting minutes are notes that are recorded during a meeting.
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